Class schedules, recurring classes and capacity limits

Most systems let you build a class once and repeat it every week. You don't retype the Tuesday evening class every single week. The detail that trips people up is what happens when you need to change one class, or all of them.

This page uses Momence's help centre as the main worked example, with Glofox's feature page alongside, both checked on 5 November 2026. Other systems use different words and menus.¹

Templates and series

A template holds the parts of a class that don't change. Momence describes it as a way to "save a class name and description as a template" and reuse it. When you schedule from the template you fill in only the details that differ, such as the teacher, location and start time.¹

A series is the repeating part. In Momence you choose a start date, and the gap between classes is typically seven days. To run the same class on Tuesdays and Thursdays you add a second weekday.¹

The useful bit is that a series can keep going. Momence says classes "will continue to schedule themselves unless you select an end date to the series". Leave the end date blank for a class that runs all year. Set one for a six-week block.¹

Some limits are worth knowing. Momence says a recurring schedule can't be extended, so to carry on past the end date you create a new class starting right after the last one.²

Capacity

Capacity is the maximum number of people in one class. In Momence you set the "max participants" when you create the class, along with the duration, teacher and location.³

Glofox's page puts capacity next to booking windows in its per-class settings. A booking window is the period during which people are allowed to book.⁴

A related setting is a sales cut-off. Momence says this will "stop sales in the hours or days leading up to the start time". A studio might use it so nobody books ten minutes before class begins.³

Showing the timetable to clients

You may not want clients to see the next three months at once. Momence lets staff see more weeks ahead than customers do. The classes in between are held as drafts until it's time to publish them.¹

Changing or cancelling a class

There are two different actions, and they look different to clients.

• Cancel. Momence says cancelling a class leaves it on the customer-facing schedule, shown as cancelled.⁵
• Delete. Deleting removes it from the schedule entirely.⁵

Cancel suits a class that's off for this week, because clients can see why it's gone. Delete suits a class added by mistake.

If you cancel by accident, you can restore it. But Momence warns that "previous signs ups will not be re-instated", so you'd need to rebook people.⁵

You can also cancel a whole series, or only the classes after a date you pick. That's handy for a teacher's holiday or a studio closure.⁵

Questions to ask before you pick a system

• Can you change the teacher on one class without touching the rest of the series?
• Does editing a template change classes already on the timetable, or only new ones?
• What do clients see when you cancel a class?
• What happens to people already booked in?

Your own system's help pages should answer each of these. If they don't, ask the maker's support team in writing and keep the reply.